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Web Services for Secondary Schools in Macedonia - Best School Kumbakonam

Best Matriculation School in Kumbakonam

Today schools offer computer networks and Internet access to enable teachers and students to communicate online, and software solutions which in most cases are offered for doing online or distance learning. However, most of today’s schools are still deficient in software solutions for their administration and management issues. Educational institutions rapidly deploy Internet and Information technologies to enhance the collaboration of teachers, parents and students, to enhance the teaching and learning process and less for school management and administration. Even though, there is a number of electronic administration software solutions for schools listed in the literature. Just some of those will be shortly described.
Best Matriculation School in Kumbakonam


Apple Power School’s developed by Apple Inc. to enhance teaching and learning through technology. It’s a web-based solution to provide K-12 administrators, teachers, students and parents with secure, up-to-the-minute information on student performance including grades, homework and attendance over the Internet[2]. Jenzabar Campus provides components for students, financial, institutional advancement, HR, finance and management reporting [3]. GradPro is a software system for post-secondary educational institutions. It combines the capabilities of an SIS (Student Information System) and a student records database to integrate administrative and academic departments on campus[4]. Smart e-School, developed by UCLA’s Center for Digital Innovation (CDI), is a new approach that uses recent digital technology to teach primary and secondary students. To this end, the system works from a comprehensive and integrated environment and coordinates the efforts of students, parents, teachers, and administrators. Smart e-School addresses all aspects of education for all of its participants by including: an integrated curriculum, interactive teaching-learning applications, formative and summative assessment tools, individual and cooperative learning routines, and community involvement [5]. Digital School is a comprehensive software solution that automates and streamlines educational processes and administration, and facilitates collaboration among students, parents, teachers, administrators and management to optimize operational efficiency, leverage assets that are build over time, minimize costs, maximize resource utilization[6]. Automate the Schools (ATS) is a schoolbased administrative system which standardizes and automates the collection and reporting of data for all students in the New York City Public Schools since 1988. It provides for automated entry and reporting of citywide student biographical data; on-line admissions, discharges, and transfers; attendance; grade promotion; pupil transportation and exam processing; and many other functions. In addition, it has a school-based management component that supplies aggregate student data, human resources data, and purchasing information for use by school administrators and school-based management committees [7].

In the ongoing manual management of school administration, teaching and other school activities might be encountered a number of irregularities. As disadvantages of this type of management we can count disinformation, missing a fair or accurate communication and meticulous miscommunications about grades, absences or behavior in general of the students at the school, whereas should be communicated to the parent / educator /charge of his child, not intime information on parental meetings and other school events. It is evident that the class teachers in high schools can misuse their positions and change confident data and grades in different subjects of other teachers/colleges for granting a bribe. The classical manual method of school management sometimes disables a good monitoring and evidence of students’ performances, miss information on parental meetings and other school events. The school administration officers are in charge for carrying out management tasks and they are using paper based documentation. The process of registering students, forming classes and assigning teachers and class teachers, is done manually by the register administrator where larger effort is needed and unreasonably time consumed. Also, the reports, transcripts and other report documents are produced manually by the class teachers or administration officer which is time consuming, effort requiring and difficult to find and gather all the needed data into the document. If the student is graduated couple of years ago it is difficult task for the administrator to produce reports and transcripts. Attendance of students is recorded manually by each teacher keeping attendance sheets. The class teacher has to collect the attendance sheets and review and summarize absentees, which is time consuming process. Due to the inefficiency of the current manual management, the need to create a computerized management model arises in order to efficiently handle management tasks. Approach of using electronic school management, a web-services based electronic model that is proposed in this paper will try to prevent these irregularities. This e- model is aimed to be more efficient and easy to use and to enable easy and professional communication, compared to the manual paperbased method. It is intended to enable the parents and students reliable and truthful information about their education, efficient and reliable communication of the class teacher to other teachers (colleagues), parents and students and having all their professional and organizational activities in school better reflected. Mainly, it aims an efficient and improved quality of school management. 

Functionalities of the e-SMS Software Main objectives of this e-SMS model are: To enable teachers, parents, and school administration officers to view students and teachers profiles, To register students and teachers online, To make easy and efficient attendance and grading maintenance, To enable generation of reports and transcripts, The class teacher will have the rights to check and update students’ profiles, to get in-time/at any time information via email about the condition of each student (health/social/performance condition, their possible absence/justification) and any upcoming school event and get notification on upcoming school events. The “not in-charge” persons will not be able to modify the confident data in students’ profiles, defined by their limited role rights. In addition, the student will be able to inform his class teacher for any unforeseen event about absence from the learning process; students will have the opportunity to communicate teachers via email from within the application itself, and will have access to folders of teachers to read lectures, various articles, homework etc. The parent as a key factor in this whole process of his child's education is necessarily a direct participant. His participation means a passive activity; he will be able to review the educational performance of his child (grades and discipline); will be timely, faithfully and correctly informed about the behavior and performance of his child via electronic mails and announcements on their child’s profile; to contact the class teacher or any other teacher via email; without any mediation the parent will be notified and get up to date with the general situation and upcoming events in the school via email. Additionally, this e- school management model will offer tasks such as registering students, teachers, forming classes, keeping track of teachers’ and students’ attendance and profiles; teacher can view and edit personal profile, edit, view and search student’s profile; parent can view and search child’s profile; teachers, parents, teachers and administration officers and directorate (principle, psychologist, pedagogic) can generate reports, official transcript, and other specified reports. 




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